For architecture practices of 6–40 people
AI trained on your architecture studio.
Drafts your fee proposals & scope letters
from your own past work. You review and send.
Runs in your own Claude or ChatGPT
Built from your work, wired into your office.
Off-the-shelf AI knows nothing about your studio: not your fee schedule, not your exclusions, not how you write. Each draft below came from one office's own files, and the circled letters show which file each part came from.
01 / 04 Fee proposal
Drafted from
- ALetterhead_2024.dotxthe letterhead and the page
- BProposal_Sackett-St_v3.docxscope wording, from your last townhouse
- CFee-Schedule_2024.xlsxthe rate and the phase splits
- DStandard_Exclusions.docxcarried over unchanged
214 Bergen Street
Brooklyn, New York 11217
718 555 0142
studio@haldenoake.com
haldenoake.com
R. Okafor, AIA
M. Lindqvist, AIA
Registered architects, NY
Reference
P 2026-031
Fee proposal
412 Sackett Street
Renovation and rear extension of a townhouse, Brooklyn
1Understanding
Thank you for thinking of us for Sackett Street. The brief is a full renovation of the four-storey townhouse, about 3,400 square feet, with a new rear extension and a finished cellar, construction starting in the spring. The house is in a historic district, so work visible from the street needs landmarks approval before filing.
2Fee
| Phase | Share | Fee |
|---|---|---|
| Schematic design | 15% | $27,900 |
| Design development | 20% | $37,200 |
| Construction documents | 35% | $65,100 |
| Bidding and negotiation | 5% | $9,300 |
| Construction administration | 25% | $46,500 |
| Basic services, fixed fee | 100% | $186,000 |
3Exclusions
Structural, MEP and expediting consultants, engaged by the client on our recommendation; landmarks hearings beyond two; survey and geotechnical reports; hazardous-material testing.
4Programme
Signed
02 / 04 Meeting minutes
Drafted from
- AMIN_Template.docxyour minutes format and numbering
- BProject-Directory.xlsxnames, firms and roles
- CSite meeting, voice memowhat was said, in order
- DMinutes No. 06open items carried forward
214 Bergen Street
Brooklyn, New York 11217
718 555 0142
studio@haldenoake.com
haldenoake.com
R. Okafor, AIA
M. Lindqvist, AIA
Registered architects, NY
Reference
M 07
Meeting minutes
Courtyard House
Owner, architect and contractor meeting, on site
1Attendance
| Name | Firm | Role | |
|---|---|---|---|
| Maya Chen | — | Owner | MC |
| R. Okafor | Halden Oake | Architect | RO |
| J. Brandt | Brandt Build | Contractor | JB |
2Items
| No. | Item | Action | Due |
|---|---|---|---|
| 7.1 | Steel lintel at the rear opening. Revised shop drawing received. | RO to review and return | 24 Sep |
| 7.2 | Front windows. Submittal incomplete without thermal data. | JB to resubmit | 1 Oct |
| 7.3 | Kitchen stone. Two samples on site. | MC to confirm | 26 Sep |
3Carried forward
| 6.3 | Electrical service upgrade. Utility appointment still pending. | JB to chase | Open |
4Location of items
03 / 04 RFI response
Drafted from
- ARFI-Log.xlsxthe number, dates and status
- BContractor's emailthe question, from your inbox
- CSpecification 07 62 00the section it answers from
- DDrawing set, A-501the detail, redrawn as a sketch
214 Bergen Street
Brooklyn, New York 11217
718 555 0142
studio@haldenoake.com
haldenoake.com
R. Okafor, AIA
M. Lindqvist, AIA
Registered architects, NY
Reference
RFI 038
RFI response
Parapet coping
Courtyard House, rear extension
1Question
Detail 4/A-501 shows a metal coping over the parapet, but the specification lists two coping materials. Please confirm which applies at the rear extension, and the lap at the corners.
Contractor’s proposal: use the street-façade coping at the rear, for uniformity.
2Response
Provide 0.040 in. prefinished aluminum coping per Section 07 62 00, paragraph 2.3.B. The alternate in 2.3.C applies to the street façade only. Lap corners 4 in. minimum, set in sealant as 3.4. Cleat spacing and underlayment remain as drawn. The contractor’s proposal is not accepted.
3Sketch
4Impact
No change in contract sumNo change in contract timeChange order required
04 / 04 Zoning analysis
Drafted from
- AZoning_Memo_Template.docxhow your office reports it
- BNYC zoning and lot datathe lot, the district, landmarks
- CZoning Resolutiona section cited for every figure
- DLeft for youwhat it will not decide
214 Bergen Street
Brooklyn, New York 11217
718 555 0142
studio@haldenoake.com
haldenoake.com
R. Okafor, AIA
M. Lindqvist, AIA
Registered architects, NY
Reference
Z 2026-044
Zoning analysis
418 Sackett Street
Preliminary analysis, for review
1Site
- Lot
- 20 × 100 ft
- Lot area
- 2,000 sf
- Frontage
- Sackett Street
- Existing
- Four-storey rowhouse
- Landmarks
- Historic district
2Bulk
| Item | Permitted | Proposed | Section | |
|---|---|---|---|---|
| Floor area ratio | 2.00 | 1.92 | ZR 23-153 | Complies |
| Floor area | 4,000 sf | 3,840 sf | ZR 23-153 | Complies |
| Base height | 30–40 ft | 38 ft | ZR 23-662 | Complies |
| Building height | 50 ft | 44 ft | ZR 23-662 | Complies |
| Rear yard | 30 ft | 30 ft | ZR 23-47 | Complies |
3For the architect to confirm
Whether the rear extension is visible from the street, which decides whether landmarks review is at staff level or a public hearing; and whether any recent text amendment changes the figures above. The analysis lists these; it does not rule on them.
Examples. The practice, names and figures are illustrative.
Everything your office writes more than once.
Your build starts with five of these, chosen from your own files on the setup day. The rest can follow.
Winning work
- Fee proposals & scope letters
- RFQ and SOQ responses
- Award & competition submissions
- Client outreach & follow-up
- Fee & staffing projections
Running the project
- Meeting minutes & action logs
- Client update letters
- Field reports
- Transmittals
- Design narratives
- Project descriptions
Construction administration
- RFI responses
- Submittal reviews
- Change order recommendations
- Punch lists & closeout
Analysis
- Zoning & code first-pass
- Existing conditions reports
- Specification sections
- Custom document
Start with a day. Build in two weeks. Keep it running.
At hours a week on minutes, RFIs and proposals, billed at $ an hour, one person spends a year. With people writing them, the studio spends .
Change the underlined numbers to your own. 46 working weeks; the setup day measures the actual hours.
Drafting by hand, a year
h a week · $ an hour · people
against
To start
$2,500
One day on site, then the Build from $8,500
What drafting by hand costs
Change the numbers to your own; the setup day measures the actual hours.
Day one
Setup + Studio AI Audit
$2,500one day, on site
- Your email and files connected, the first skills installed
- Your team using it by lunch
- An afternoon audit of where your document hours go
- A written roadmap that picks the five to build
The next two weeks
Studio Standards Build
$8,500to $15,000 · two weeks
- Five documents built from your own past work, in your formats
- A written playbook for the office
- A recorded training for the team
Every month after
Care
$600a month, cancel anytime
- Reference material kept current
- Kept working as Claude and ChatGPT change
- New staff onboarded, monthly office hours
You keep your own Claude or ChatGPT subscription. No seats, no platform of mine.
Asked on every first call.
Design. No drawings, no Revit or Rhino, no renderings. No professional determinations: structural, life-safety, code and zoning conclusions stay yours; it cites, it doesn't decide. And it never sends anything.
Out of the box, neither has read your fee schedule, your exclusions or a single one of your past projects. You pay for what it learns from, years of your own documents, and for the judgment about what not to automate.
No. I build on whichever your office already uses. It's plain text either way, nothing is locked in, and nobody needs to be technical.
The confidentiality clause is in the engagement letter, and I will sign your NDA. Your material goes into a private build for your practice only: never reused, never used to train anything, deleted on request.
It will. Everything is a draft, reviewed the way you'd review a junior's, and the zoning skill cites every number so you can check it.
Peter Sepassi, AIA
I run biagio bureau, a studio in New York, after a decade leading projects at Bjarke Ingels Group and Shigeru Ban.
I've led projects from first sketch through construction administration, from towers to 3D-printed buildings and the computational workflows behind them. I know the hours it takes to run a project properly, and I build the software that gives them back.
Everything I install in your office runs in mine first.
- Bjarke Ingels Group
- Senior architect, project lead
- Shigeru Ban Architects
- Designer, Tokyo
- biagio bureau
- Director, New York
Send me something you've been putting off.
I do the setup day and the build myself, so I take on two practices at a time. Tell me about yours and bring a real document: an RFP, a field report, a set of meeting notes, anything that takes your time.